Thank you for choosing Wisconsin Youth Company Virtual School Day Programs!
Please note: Families are varied and the use of the word Parent(s) refers to the adult(s) who are responsible for the child(ren).
Wisconsin Youth Company is partnering with Madison Metropolitan School District to provide virtual learning school day programs while school is delivered in an online platform. We are implementing new and improved health and safety protocols to ensure children and staff remain safe and healthy this summer. Please carefully review all tabs on this webpage prior to your first day of school.
- Chavez Virtual School Day Program | 3502 Maple Grove Drive, Madison
- Program Cell Phone | 608-445-8023
- Virtual School Day Program hours | 7:30 a.m.-3:30 p.m.
Meet the Staff
Chavez Virtual School Day Program is staffed by a team of site supervisors and program leaders. Staff include:
- Site Supervisor(s) | Andrew Stoikes
- Program leaders | Mara Urban & Shaz Ansari
All staff have education and/or experience related to working with children. They receive training prior to the start of the school year and are certified in first aid and CPR. All program staff receive additional training with updated health & wellness and cleaning & sanitation protocols.
Arriving at Program
- All individuals dropping off or picking up a child(ren) must wear a face covering
- Upon arrival, the program/site supervisor will be available to complete a wellness check and sign in your child(ren)
- To limit the number of people waiting to sign-in, we request that only one Parent drop off your child(ren).
- Plan on drop-off taking longer than normal, especially on the first day of the week. We appreciate your patience and cooperation in this process.
- Park in the drop-off area at Chavez Elementary. Please use the front main entrance, ring Wisconsin Youth Company doorbell/buzzer, and a staff member will buzz you into the building.
- There will be markers on the ground to encourage Parents and children to remain 6-feet apart during the drop-off process.
- If your child(ren) has/have additional medications, sunscreen or insect repellent, please bring these on the first day of their attendance. All items should be labelled with first and last name. Wisconsin Youth Company provides sunscreen and insect repellent. Children are not required to bring their own.
Sign-In & Wellness Check
- When you arrive to program, you will notice that the program site supervisor will have a mask on and will be seated behind a plastic barrier. We ask that only one family approaches the site supervisor for sign-in at a time. Hand sanitizer will be available at the sign-in table.
- The program site supervisor will sign in your child(ren) with the time and their signature.
- Every Monday, the program site supervisor will ask you to complete a health survey for your child(ren). Your child(ren) will have their temperature taken each morning with a digital forehead thermometer. Temperatures will also be taken at lunch. Children who have a fever greater than 100.4° F will not be admitted to program and cannot return until they are symptom free for 72 hours without the use of fever-reducing medications.
- After your child(ren) is signed in, the program site supervisor will use a two-way radio to inform your child’s(ren’s) program leader they are on their way to the classroom.
- At this point, we ask that you say goodbye to your child(ren). To reduce the number of people in program, we ask that Parents do not walk their child(ren) down to their classroom. Program leaders will ensure children arrive safely.
- Children will be directed to wash their hands thoroughly for a minimum of 20 seconds upon arrival.
What to Bring
Please only send your child(ren) with following items. All items should be labeled with your child’s/(ren’s) first and last name:
- Virtual learning technology as required including headphones
- School supplies needed to participate in virtual school day learning*
- Sack lunch (nut-free) that does not need to be refrigerated or microwaved
- Gym shoes or sandals with a heel strap (no flip flops)
- Water bottle
- Extra set of clothing, as needed
- A cloth face covering*
*Basic school supplies and face coverings will be available to those unable to bring their own.
Please do not send your child(ren) with any unnecessary items. Toys or other items from home will not be permitted. Wisconsin Youth Company is not responsible for lost, stolen or damaged personal property, including clothing.
Sign-Out & Picking Up Your Child(ren)
Children should be picked up no later than 3:30 p.m. If you need to pick up your child(ren) early, please coordinate that directly with the program site supervisor in advance.
- Please wait in line on designated spots 6-feet apart
- As you arrive to the front of the line, the program site supervisor will use their two-way radio to inform your child(ren)’s program leader that you have arrived for pick-up
- Your child(ren) will then meet you at the pick-up area
- Program staff will sign your child(ren) out
- If you would like your child(ren) to walk home independently or meet you at your vehicle, please contact the administrative office to authorize “independent departure.” Children cannot meet you at your vehicle unless they have prior authorization.
- Children will be asked to take all items home with them at the end of the day
Any authorized pick-up person who will be picking up your child(ren) is encouraged to have a photo ID on them. With the safety of children in mind, staff will check IDs if they have not met a pick-up person or do not recognize a pick-up person.
Talking with Your Child(ren)
We know that the beginning of the school year will be different this year and we are asking for your support in talking with your child(ren) about some of these changes. Weekly, on Monday morning program leaders will review program rules with their group; however, we would like children to be prepared for some of these new changes.
Please call the 24-hour attendance message line, 608-276-9898, if your child(ren) will be absent. Please call before 8:30 a.m. if the message pertains to that day.
- Each child will be assigned a pod or a grouping of children. Each pod will have a designated classroom space and outdoor space. Pods will have no more than 15 children.
- We will aim to keep your child in the same pod each week
- Each pod will have their own set of materials that will be cleaned and sanitized on a daily basis
- Each child will be provided their own set of art materials
- Pods will be divided based on grade levels. If you have two or more children that you would like to request remain in the same pod, please contact our administrative office.
- Each child will have a designated space within their pod or right outside their pod to store their belongings. Children should only bring essential items for the day. Storage areas will be cleaned at the end of each day.
Face Coverings at Program
- Under Public Health Madison & Dane County mandate, all individuals ages five and older must wear a face covering while in any enclosed building, this includes all Wisconsin Youth Company children and staff
- Appropriate face coverings include medical grade masks, homemade cloth masks, or buffs that cover the nose and mouth. We are asking that parents provide a face covering they know their child will be comfortable wearing.
- Children are encouraged to come to program with an extra face covering if one is available. As children transition outside, face coverings will be stored in individual containers. Please ensure that your child(ren) takes their face covering home each night and returns to program the next day with a clean face covering.
- Pods are encouraged to spend as much time as possible outdoors, weather permitting.
- If your child(ren) is unable to wear a face covering due to a medication condition, mental health reason or disability, please let us know by emailing email@example.com
Snack & Lunch
- It’s important children start each day with a good breakfast prior to program, and bring a nutritious and satisfying lunch. Sack lunches must not require refrigeration or microwaving; milk is provided. A morning and afternoon snack will be provided. Some children have life-threatening allergies (like a peanut or tree nut allergy). For this reason, Wisconsin Youth Company requests that children bring a nut-free lunch. All snacks served at program are nut-free.
- Children will eat snack and lunch with their pod either in the classroom or outdoors
- Children will sit 3-6 feet apart while eating
- All children must wash hands with soap and water before and after eating
- Snack will not be served family style, program leaders will individually provide children with snack
Keeping Program Clean
We understand that the need to keep program clean is more important now than ever before. Because of this, we are implementing multiple new practices:
- Hand sanitizer stations will be available throughout program and outdoors. Hand sanitizer will be used under the direction of program staff.
- Children and staff will be required to wash hands often and thoroughly
- Staff will be cleaning and disinfecting program materials at minimum once per day
- Facility staff will be providing additional cleaning of high traffic areas within the building including bathrooms and hallways.
- All disinfecting will happen in a room that is not accessible to children. Disinfecting of pod spaces will only happen when children are not present.
- For cleaning, staff will use a detergent/soap and water solution
- For disinfecting, staff will use a EPA-approved product to use against Coronavirus
Spending Time Outdoors
Program leaders will be encouraged to take their children outdoors as much as possible. Each pod will have a designated outdoor space. Children will have water, sunscreen and shade available to them while outdoors.
Our team has been working to plan enrichment activities that support children’s social and emotional growth and activities that meet the various interests of the children in our programs. Activities will be planned with appropriate social distancing and safety in mind. Cooking projects and other activities that involve sharing of materials will not be permitted.
Jan. 25 | Start of third quarter
Feb. 26 | No school and no virtual school day program
March 19 | No school and no virtual school day program
March 26 | End of third quarter